Privacy Policy
We keep data collection to a minimum. This page explains what we collect, why we collect it, how long we keep it, how we secure it, and the rights you have under UK GDPR. If anything is unclear, contact us.
- Controller: Saltaire Guide
- Jurisdiction: UK GDPR
- Last reviewed: 2025-10-12
Who we are
Saltaire Guide (“we”, “us”) operates saltaireguide.uk. We’re an independent, local guide to Saltaire. For privacy enquiries, email hello@saltaireguide.uk.
- Organisation
- Saltaire Guide
- Website
- https://saltaireguide.uk
- hello@saltaireguide.uk
- Jurisdiction
- United Kingdom (UK GDPR & Data Protection Act 2018)
- Corrections & accuracy
- Email subject “Privacy: correction” if a page contains personal data or inaccuracies about you.
- Data requests
- Email subject “Privacy: request” to access, rectify, delete or restrict processing of your data.
- Complaints
- If unresolved, you can complain to the UK ICO. We prefer to resolve issues directly first.
What data we collect (and why)
We collect the minimum needed to run a helpful, safe website. We do not sell your data, run third-party advertising scripts, or buy personal information from brokers.
| Category | Examples | Purpose | Lawful basis (UK GDPR) |
|---|---|---|---|
| Contact details (you provide) | Name, email, message content | Reply to your query; verify tips/corrections; manage media permissions | Consent; Legitimate interests (running a responsive local guide) |
| Technical logs (automatic) | IP (truncated/hashed where possible), user-agent, URL, timestamp, error traces | Security, abuse prevention, debugging, service reliability | Legitimate interests (security & operations) |
| Analytics (aggregated) | Page views, referrers, device categories, approximate location (city/region) | Understand what’s useful, fix UX issues, plan content | Consent where required; otherwise Legitimate interests (low-risk, privacy-respecting analytics) |
| Email newsletter (optional) | Email address, opt-in timestamp | Send “The Saltaire Weekend” and essential service updates | Consent (you can unsubscribe anytime) |
| User contributions | Tips, route corrections, photos you send us | Editorial verification and publication decisions | Consent; Legitimate interests (publishing a community resource) |
Special category data
We don’t seek special category data (e.g., health, beliefs). If such details are included in your message, we’ll delete or redact them unless strictly necessary to handle your request (e.g., accessibility feedback).
Our lawful bases
Under UK GDPR, we rely on a small set of lawful bases appropriate for a content site:
- Consent — when you subscribe to email updates or explicitly opt-in to analytics cookies.
- Legitimate interests — operating a secure website, preventing abuse, measuring what content is useful in a privacy-respecting way, and responding to messages you send us.
- Contract — if we agree to provide something you request directly (e.g., commissioned content).
- Legal obligation — where we must keep certain records or respond to lawful requests.
How long we keep data
We keep data only as long as needed for the purpose collected, then delete or anonymise it.
| Data | Typical retention | Notes |
|---|---|---|
| Contact form & email threads | Up to 24 months | So we can follow up on long-running editorial issues; delete earlier on request. |
| Server/access logs | 30–90 days | Security & reliability. Shorter where feasible; longer temporarily for incident review. |
| Analytics aggregates | Up to 26 months | Trend analysis only; we avoid storing raw IPs where possible. |
| Newsletter list | Until you unsubscribe | We keep a minimal suppression record so we don’t email you again by mistake. |
| User contributions (published) | As long as published | We’ll remove or amend on request if appropriate. |
Security & international transfers
We use reputable providers with modern security practices (HTTPS, encryption in transit, access controls). Data may be processed outside the UK/EEA where providers operate; where that happens, appropriate safeguards (such as UK IDTA/EU SCCs) are used.
Your rights
Under UK GDPR you can ask us to access, correct, delete or restrict your data; to object to certain processing; and to provide a portable copy of data you provided. Where our basis is consent, you can withdraw it at any time. We’ll respond within one month where feasible.
- Right of access (copy of your data we hold)
- Right to rectification (fix inaccurate data)
- Right to erasure (“right to be forgotten”)
- Right to restriction (pause certain processing)
- Right to object (e.g., analytics on legitimate interests)
- Right to data portability (copy in a common format)
- Right to withdraw consent (for optional features)
To exercise rights, email hello@saltaireguide.uk. If unresolved, you can complain to the UK Information Commissioner’s Office (ICO).
Children
Our site is aimed at a general audience. We don’t knowingly collect personal data from children under 13. If you believe a child has provided personal data, contact us and we’ll delete it.
Changes & how to contact us
We’ll update this policy when our practices change. Significant changes will be highlighted on this page with a new review date.
Email: hello@saltaireguide.uk
For faster handling, include “Privacy” in the subject and tell us what right you wish to exercise.